Ringold Cabin Rental Policies
Check in is 3:00 P.M. Check out is 11:00 A.M.
Keeping your cabin tidy during your stay will be your responsibility. You will also be
responsible for leaving the cabin in good condition when you leave.
Payment: All reservations must be secured by an adult, age 21 or over, with a valid credit card
(Visa, MasterCard, Discover). A non-refundable deposit, 30% will be processed at booking, and
applied toward the total balance. The balance will be due 30 days prior to arrival. All guests
must be 21 unless occupied by parent or guardian.
Minimum Stays: A two-night minimum stay is required on all reservations and a three-night
minimum stay on some holidays.
Rates/Occupancy: The rates listed on the website are based on the number of people that the
cabin sleeps comfortably.
Confirmation: Confirmation for your reservation will be emailed to the email address. Please
review the confirmation for accuracy of dates and accommodations. Please notify Ringold
Cabins of any discrepancies in the reservation immediately upon receiving the confirmation.
Sometimes confirmations fall into your spam/junk mail folder.
Cancellations: The non-refundable deposit will apply on all reservation requested. Weather
conditions do not constitute an exception to the cancellations policies. If you cancel prior to your
cabin being paid in full you will forfeit your deposit. If you cancel after your cabin has been
paid in full you will forfeit your entire stay. NO cancellations accepted by email or voicemail
messages. You must speak to a reservationist to cancel. NO Show forfeits 100%.
COVID-19 UPDATE – As of March 14, 2020 the Covid-19 pandemic was widely publicized
worldwide. All reservations made after March 14, 2020 are aware of the risk and therefore our
full cancellation policy is in effect.
Protect your vacation investment with Trip Insurance. Trip Insurance can be purchased at
www.insuremytrip.com. Declining coverage voids all possibility of refunds.
Check In Procedures: Prior to your arrival, an email will be sent which will provide detailed
driving directions and a key code that you can use to unlock the cabin door. Please
screenshot/print these before departing on your vacation. 911 has mapped the area but GPS is not
reliable for the addresses of the cabins. Cellular service is not always reliable to access data once
you are in the area. TRUST US! PRINT or SCREENSHOT your directions and door code!
Check In/Out Times: Check in is 3:00 P.M. Check out is 11:00 A.M.
EARLY CHECK INS/LATE CHECK OUTS ARE NEVER GUARANTEED.
Check out Procedures: Please leave trash in designated area and remove all food from the
refrigerator. Shut and lock all windows and doors. Place all dirty dishes in dishwasher and start.
Place a load of towels in washer and start (No linens please) Items broken or missing from the
cabin will be charged to your credit card accordingly.
Pet Policy: Failure to comply with our cabin’s “No Pets” policy will result in a charge of an
additional $200 per rental night and eviction without refund.
Smoking Policy: All cabins are non-smoking cabins. If the cabin smells of smoke, or there is
any evidence of smoking inside the cabin, an additional cleaning fee of $200 per rental night will
be processed on your credit card. An additional fee up to $100 will be charged for littering the
grounds with cigarette butts. Please dispose of them properly.
Hot Tubs: Please supervise children at all times around the hot tub. No diapers, glass, soaps,
creams, oils, bubbles, lotions, or food is allowed in the hot tub. Please shower before using the
hot tub. Please leave the hot tub cover in place when not in use. The replacement cost for hot
tub covers is $400. Please do not allow anyone to sit or stand on the hot tub covers.
Trash: Place all trash inside the outside receptacle when departingFirewood & Campfires: Firewood is provided. We suggest you bring fire starter and matches as they are not provided. Please note that it is against the law to leave campfires unattended.
During times when there are high fire danger/bans imposed by the State of Oklahoma no
campfires are allowed.
Fireworks & Discharging Firearms: Fireworks and discharging firearms on or near cabin
properties is strictly prohibited for the safety and consideration of all owners and guests. Since
most all land is privately or government owned, there is not a place for fireworks that we are
aware of. In dry seasons, fireworks compromise the safety of our entire area. Please be
considerate and respect the area and rules, owners, and other guests.
Quiet Hours: Quiet hours are 10:00 P.M. -7:00 A.M. Shooting guns, fireworks, or other
explosives are not allowed on any of the cabin properties. Loud music is prohibited at all
times. Noise complaints will be handled by local law enforcement. Penalties/fines/eviction
without refund may occur.
Internet/Satellite Service: Although our properties do have internet/WiFi and Satellite, RCR is
not responsible for internet or satellite/service at any cabin. Services are provided as a
convenience only & is not integral to the lease. We will make every possible attempt to fix the
issue, however, a refund of rents shall not be given for outages, content, lack of content, speed,
access problems, lack of knowledge of use, or personal preferences with regard to services.
Damages/Missing Items: Damaged or missing items bill be charged to your credit card upon
your departure. All cabins are inspected and inventoried prior to your arrival and immediately
following departure. Please do not rearrange the furniture in your cabin. Doing so may result in
Lost Items: A $25 shipping/handling fee, or actual shipping charges if higher, will apply if you
request us to pack and ship your items that are left behind.
ATV Riding: ATV, 4-wheelers, as well as any unlicensed off-road vehicles, are not legally
permitted on cabin property. Information regarding permitted areas may be found on our
Wildlife Encounters: Due to the location of our cabins in forested areas, there is a chance
guests will encounter some type of wildlife, insects, or stray animals. Each property is
professionally treated on a scheduled basis for interior pests, but due to the natural habitation of
the forest, no refunds or compensation will be given for any problems resulting from pests inside
or outside the cabin. Do not feed animals you may see around the cabin nor permit them to enter
the cabin. Do not allow children to play with, pet or feed stray animals. We are not responsible
for any wildlife or animal encounters of any kind. RCR is not responsible for medical bills
resulting from injuries resulting from encounters with wildlife or stray animals.
*Reminder…. you might want to bring bug spray.
LIABILITY: All outdoor activities involve certain inherent risk of injury up to and including
death. Every effort will be made to secure and make safe all facilities under our management. It
is expressly understood and agreed that neither the owner, nor the management company of said
premises, shall be liable for any damages or injury to guest, guest’s guests or their families, or to
any of their property from whatever cause arising from the occupancy or use of the premises by
guest and their family and guests.
Guest take full responsibility when exploring and fishing at the pond or using the storm shelter
during in your stay at Serenity Cabin. Swimming in the pond is NOT allowed. Please do not
open the storm shelter door or allow children to go in the storm shelter unless it is an emergency.
The steps are steep, and the door is heavy.
It is our desire that these policies will help insure all your expectations are met during your stay
and that all reservations are handled properly, and that our quality of service remains above
reproach. Violation of these policies may subject property guest to immediate eviction from
property without refund of reservation fees.
Thank you for choosing Ringold Cabins. Please come relax and enjoy your stay!